careerbuilders - Team Assistant- The World Bank- Colombo Office
Job Ref No : ed36162WF1
Closing Date : 2010-02-16
careerbuilders
Team Assistant The World Bank Colombo Office
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The World Bank Colombo office is seeking applications from qualified, bright candidates for the position of a Team Assistant to provide operational and administrative support to the Sustainable Development Team.
Duties & Responsibilities:
The Team Assistant would be required to interact closely and effectively with the Team providing a full range of office support work, including secretarial and administrative tasks. While at times the Team Assistant will work under close supervision and guidance of the assigned unit, most often he/she would be expected to work unsupervised according to established processes and take initiatives in line with office/bank policy and established practice. Specific tasks would include the following:
* Arrange/ schedule appointments, internal and external meetings and provide logistical support for conferences, workshops, negotiations, etc.
* maintain-distribution lists and an efficient filing system
* assist team to translate/ draft a variety of routine documents, applying effective proofreading skills in finalizing documents
* assist to produce complex text, reports, figures, graphs, etc., according to Standard Bank formats and guidelines
* coordinate information flow between Washington, Colombo and other offices in the region and liaise with external clients of the Bank
* track correspondence and assigned task/ project steps/ timetables, proactively coordinate with relevant staff and provides assistance and/ or information on project related matters
* process, prepare and monitor bank hired consultant contracts
* maintain and update the Team’s action plan and calendar of activities, advising on overdue actions
* follow through team priorities in the absence of the team leaders and respond for requests for information
* handle transaction processing in SAP, the computerized system extensively used by the bank
Competencies:
* Ability to produce high-quality work under pressure, effective time management , organizational skills and handle multiple tasks
* Demonstrated initiative and resourcefulness, ability to work independently and make appropriate linkages in work requirements and anticipate next steps.
* Committed team player with demonstrated inter-personal skills and work effectively in a multi-cultural environment.
* Ability to adapt to changing business needs by continuous learning/training
General Qualification & Experience:
• GCE Advanced Level as a minimum qualification
• Minimum 2 years of secretarial and office administration experience
• Proficient English language skills (written and spoken)
• Good computer skills and familiarity with standard computer packages and adaptability to use state-of-the-art software
Clearance and testing requirements
Ability to pass relevant bank Group Tests (e.g. English language, computer applications, etc.) in place at the time of recruitment.
The World Bank offers a locally competitive package. The current assignment will be Two Year Term Appointment. The World Bank is committed to attract and maintain a diverse, highly qualified and dedicated work force.
We are aiming changing the staff profile at all levels to reflect a better representation of women and people with disabilities. Deadline for applications will be February 16, 2010. Only shortlisted candidates will be notified. Candidates should submit their resume online to www.worldbank.org/jobs referring to job#100148 wherein a detailed job description is posted.
Duties & Responsibilities:
The Team Assistant would be required to interact closely and effectively with the Team providing a full range of office support work, including secretarial and administrative tasks. While at times the Team Assistant will work under close supervision and guidance of the assigned unit, most often he/she would be expected to work unsupervised according to established processes and take initiatives in line with office/bank policy and established practice. Specific tasks would include the following:
* Arrange/ schedule appointments, internal and external meetings and provide logistical support for conferences, workshops, negotiations, etc.
* maintain-distribution lists and an efficient filing system
* assist team to translate/ draft a variety of routine documents, applying effective proofreading skills in finalizing documents
* assist to produce complex text, reports, figures, graphs, etc., according to Standard Bank formats and guidelines
* coordinate information flow between Washington, Colombo and other offices in the region and liaise with external clients of the Bank
* track correspondence and assigned task/ project steps/ timetables, proactively coordinate with relevant staff and provides assistance and/ or information on project related matters
* process, prepare and monitor bank hired consultant contracts
* maintain and update the Team’s action plan and calendar of activities, advising on overdue actions
* follow through team priorities in the absence of the team leaders and respond for requests for information
* handle transaction processing in SAP, the computerized system extensively used by the bank
Competencies:
* Ability to produce high-quality work under pressure, effective time management , organizational skills and handle multiple tasks
* Demonstrated initiative and resourcefulness, ability to work independently and make appropriate linkages in work requirements and anticipate next steps.
* Committed team player with demonstrated inter-personal skills and work effectively in a multi-cultural environment.
* Ability to adapt to changing business needs by continuous learning/training
General Qualification & Experience:
• GCE Advanced Level as a minimum qualification
• Minimum 2 years of secretarial and office administration experience
• Proficient English language skills (written and spoken)
• Good computer skills and familiarity with standard computer packages and adaptability to use state-of-the-art software
Clearance and testing requirements
Ability to pass relevant bank Group Tests (e.g. English language, computer applications, etc.) in place at the time of recruitment.
The World Bank offers a locally competitive package. The current assignment will be Two Year Term Appointment. The World Bank is committed to attract and maintain a diverse, highly qualified and dedicated work force.
We are aiming changing the staff profile at all levels to reflect a better representation of women and people with disabilities. Deadline for applications will be February 16, 2010. Only shortlisted candidates will be notified. Candidates should submit their resume online to www.worldbank.org/jobs referring to job#100148 wherein a detailed job description is posted.
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